How to complete SBD 9 – Certificate of Independent Bid Determination

Treasury Regulation 16A9 prescribes that the accounting officers and accounting authorities of Organs of State must take all reasonable steps to prevent abuse of the supply chain management system and authorises them to act against system abusers.

The Standard Bidding Document 9 – The Certificate of Independent Bid Determination –   serves as a certificate of declaration that are used by Organs of State to ensure that, when tenders are considered, reasonable steps are taken to prevent any form of bid rigging.

To give effect to this, the Certificate of Bid Determination (SBD 9) must be completed and submitted with the tender.

How to complete this form correctly:

• On the first open line you fill in the tender number and the description of the tender that you will find in the Standard Bidding Document 1 in the tender document.
• On the second open line you fill in the name of the Organ of State that has given out the tender.
• The third open line is where you fill in your name or your company’s name or your joint venture’s name;
• The authorized person must sign and date the document;
• “Position” is the authorized person’s job title.
• “Name of Bidder” is your company/joint venture/consortium/business entity’s name.

Remember that this Standard Bidding Document 9 must be part of all Organs of State tender responses.  If you respond to a tender and this document is not part of the tender documents, then get a copy of the Standard Bidding Document 9 and complete it.  Your tender response will stand out and you might just be one of a few whose tender response will be correct and accurate.  You can get a copy off all Standard Bidding Documents on the National Treasury’s website.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops and webinars. You can book online at https://howtotender.co.za/workshops/. Contact us at info@howtotender.co.za should you require more information.  Remember:  We have various manuals and guides to assist you in the process of completing your tender documents.

The Tender Manual is a comprehensive, step by step guide how to respond to a South African Tender. It includes examples of completed SBD forms. The Local Content Instruction Manual – completing Standard Bidding Document (SBD) 6.2 and Annexures C, D & E The SBD Manual: Examples of completed Standard Bidding Documents. A Joint Venture (JV) agreement template Tender 101: A beginner’s guide to tenders. Tender Example: Cleaning Services. Tender example: Once-off supply (with NO Functionality requirements) Tender example: Once-off supply (WITH Functionality requirements) Tender Example: NEC3 term contract ….. More info