Tender Consultation

Compiling tender documents can be a daunting task.  We have helped numerous entities in the compiling of tender documents and has done so on behalf of various companies across South Africa.  Usually we draw-up a Project Plan and assist the Entity from start to finish in the tender process.  These services are rendered according to a Project Plan which is based on hours worked and are charged according to our hourly rates, and can include:

  • Responding to tenders on your behalf; Assisting you in the tender process from the start, the briefing session, to the end where we submit the complete, packaged tender document at the procuring entity on your behalf);
  • Completing Standard Bidding Documents on your behalf;
  • Compiling other Tender Documents;
  • Evaluating your tender response to ensure that it complies with the specifications so that your response is not disqualified;
  • Setting up or evaluating your own in-house procurement processes;
  • Draw-up a Project Plan and assist from start to finish in the tender process.
  • NEC3 (Term Service Contracts 3)

 

Individual quotes will be provided based on an hourly rate of R950-00 per hour with a minimum of 6 hours per tender.  Forward us the tender documentation, we can go through them and calculate how much time we need to complete the tender, and then we send a specific quote for your tender.

Joint Venture agreement for tenders

Joint Ventures are one of the most popular entities used to respond to tenders in South Africa and the structure of the joint venture should set out the nature of your partnership.

A Joint Venture Agreement for Tenders needs to have specific paragraphs.  Without these paragraphs your Tender Response can be disqualified.

A perfect example of the type of Joint Venture Agreement you will need when you respond to a Tender, Request for Proposal or Request for Quotation, can be purchased here.  It includes all the paragraphs that are tender specific.

Price - R250-00

Click here to buy

Enterprise and/or Supplier development support

Enterprise and Supplier development is a combination of

  • Supplier Diversity - a business strategy that ensures a diverse supplier base in the procurement of goods and services for your business or organization
  • Supplier Development - the process of working with certain suppliers on a one-to-one basis to improve their performance and expand capabilities which will benefit your organization.
  • Preferential Procurement - to encourage the usage of black owned professional services and entrepreneurs as suppliers while inherently encouraging measured entities to empower themselves on the broad-based principles of B-BBEE; and
  • Enterprise Development programs - Investing time and capital in helping qualifying businesses establish, expand, or improve their business.

We assist companies is developing programmes and strategies in these areas to ensure they receive maximum recognition for their efforts on their B-BBEE score.

Policies and Procedures

Policies and procedures allow you to differentiate yourself from other bidders in the tender process.  Your guidelines, operations and organisational practices can give you that competitive edge within a submission.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions, or business.  It is a set of guiding principles to help you with decision making.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture, but they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to.  Some of the most common Policies and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies, we recommend that you get your Policies and Procedures in place.

We have most of the standard Policies and Procedures available and if there is a specific Policy and Procedure that you need for a specific tender, we will compile it to your specific needs.

Policies and Procedures are business specific and therefor individual quotes will be provided per request.

Advise Private Entities and Organs of State on their bidding process

How to Tender guides clients in the public and private sector, including Organs of State, in their public procurement process, by assisting them with the design and implementation of fair tender processes that meets the legal requirements.

Services can include compiling bidding documents, or editing your current documents, to comply with the PPPFA.  It ensures that bidders provide the correct documents and information to enable the entity issuing the tender to evaluate tender applications and award tenders to the correct supplier.